# Document registration for structured filing and traceability · Documents · iSquad

> The document registration module provides federations with a formal mechanism to log all official documents. It allows tagging by category, event, or role and tracks issuance and expiration dates.

URL: https://www.isquad.info/modules/documents/document-registration-for-structured-filing-and-traceability/
Updated 2026-10-29

Function of the Documents module: [Documents](https://www.isquad.info/modules/documents/) (Members & licences).

Registered documents are stored with metadata, responsible parties, and version control, ensuring transparency and legal traceability.

## In your sport

- **Athletics:** Athletics document registration for structured filing and traceability. Register and classify official athletics documents with structured metadata.
- **Badminton:** Badminton document registration for structured filing and traceability. Register and classify official badminton documents with structured metadata.
- **Boxing:** Boxing document registration for structured filing and traceability. Register and classify official boxing documents with structured metadata.
- **Canoeing:** Canoeing document registration for structured filing and traceability. Register and classify official canoeing documents with structured metadata.
- **Football:** Football document registration for structured filing and traceability. Register and classify official football documents with structured metadata.
- **Handball:** Handball document registration for structured filing and traceability. Register and classify official handball documents with structured metadata.
- **Hockey:** Hockey document registration for structured filing and traceability. Register and classify official hockey documents with structured metadata.
- **Hunting:** Hunting document registration for structured filing and traceability. Register and classify official hunting documents with structured metadata.
- **Mountaineering:** Mountaineering document registration for structured filing and traceability. Register and classify official mountaineering documents with structured metadata.
- **Padel:** Padel document registration for structured filing and traceability. Register and classify official padel documents with structured metadata.
- **Rugby:** Rugby document registration for structured filing and traceability. Register and classify official rugby documents with structured metadata.
- **Squash:** Squash document registration for structured filing and traceability. Register and classify official squash documents with structured metadata.
- **Table tennis:** Table tennis document registration for structured filing and traceability. Register and classify official table tennis documents with structured metadata.
- **Tennis:** Tennis document registration for structured filing and traceability. Register and classify official tennis documents with structured metadata.
- **Volleyball:** Volleyball document registration for structured filing and traceability. Register and classify official volleyball documents with structured metadata.
- **Winter sports:** Winter sports document registration for structured filing and traceability. Register and classify official winter sports documents with structured metadata.

## What it includes

### Document indexing and metadata

- Assign unique IDs
- Define document type
- Tag by competition or process
- Log creation and expiration
- Link to responsible users

### Version control and tracking

- Store document revisions
- Track authorship
- Record change history
- Notify on updates
- Enable rollback

### Regulatory and historical logging

- Classify documents by legal type
- Attach compliance references
- Export logs for audits
- Enable digital seals
- Log document use in decisions

## Questions

### What is document registration?

The process of formally logging federation documents with classification and traceability tools.

### Why is it important?

It ensures legal compliance and transparency in document use and history.

### Are expiry dates tracked?

Yes, with alerts for renewals or revocations.

### Is authorship visible?

Yes, including timestamps and responsible parties.

### Can documents be revoked?

Yes, with status indicators and digital seals.